As the use of mobile phones change with multiple events now using applications such as Sportity and WhatsApp to communicate with their volunteers and Officials, we along with the Volunteers and Officials committee have taken the opportunity to clarify acceptable use on events.
It remains the case that you should not use a phone/ mobile device for any purpose when competition is live – vehicles are on the circuit, the hill or the stage. This allows you to focus on your role, your own safety and that of those around you.
There may however, be occasions when you are required to make use of your phone in support of the event whilst competition is ongoing. For example:
- You have been asked to send pictures of check sheets to the results team
- The Clerk of the Course or other Senior Official has specifically request pictures of an incident / location or need a photo of a report
- A Senior Official that you know is on the event with you is trying to phone you. They will know the status of the event and will be trying to call you for a specific reason.
- Messages appearing on event specific apps such as WhatsApp and Sportity. These may provide details of action that you need to take.
Whilst these are examples of situations when you can use a phone whilst competition is ongoing you must remain mindful of what is happening in your vicinity and the risks of you concentrating on other matters. Priority should always be given to any incidents or matters needing your attention at your location.
If resources allow and you want to take pictures or videos you must remove your tabard and move to an area designated for spectators before you do so.
Phones/mobile devices can be used when you are stood down. You can also take a selfie of yourself/team and post it to (social media tag) to share with the Community provided there is no live activity on the stage/hill/circuit.