Frequently Asked Questions
Clubs & Organisers
Do I need a permit?
If you are a Motorsport UK Affiliated Club and you are organising an event, you need a Permit or Certificate of Exemption. Permits cover competitive events. Certificates of Exemptions cover other motoring activities such as Touring Assemblies and Treasure Hunts.
How do I apply for a Permit or a Certificate of Exemption?
If you are the Secretary, Competition Secretary or Treasurer, you can apply online using the club login details. If you do not have these details you can use the Organising Permit Application Form, which can be downloaded from the Resource Centre.
If you have forgotten your club login details, you can contact the Competitions and Clubs Department.
How far in advance of an event must I apply for a Permit?
Online applications for Certificate of Exemptions can be made up to a week before the date of the event. Postal applications for Certificate of Exemptions must be received no less than four weeks prior to the event.
For all other events, please see below:
- Clubmans – 4 weeks
- Interclub – 6 weeks
- National – 8 weeks
- International – 8 weeks
Any application for an event which requires a Motorsport UK Steward should be made as early as possible in order to fit in with the Motorsport UK Stewards’ quarterly pre-allocation periods.
What are Supplementary Regulations and what do I need to include?
Certain types of event (excluding Certificate of Exemption) require Supplementary Regulations to be submitted along with the application form. The outline and order for what must be contained within these SRs are detailed in the Motorsport UK Yearbook under Regulation D10.1. It is essential that ALL the required information is included in the correct order.
To assist with writing up your Supplementary Regulations, a template can be be downloaded from the Resource Centre.
I receive an error message when trying to upload my Supplementary Regulations online.
The most common cause of this problem is that the SRs are not in the correct file format. To upload SRs when making an application online, they must be saved as a PDF file. Microsoft Word documents, TXT files and Microsoft Excel documents will not work. If you are unable to upload your SRs as a PDF file, please attach the original document in an email to email@example.com and they will be able to convert them into PDF file format for you.
I cannot apply for permits online.
Firstly, you must ensure that you are making your application with enough notice before the date of the event. Secondly, permit applications can only be made when logged in as the organising club. Logging in as a competitor/official will not allow you to make permit applications. Online permit applications can only be made in the name of the Club Secretary, Competition Secretary and Treasurer.
When logged in as the club you are able to apply for permits, add your club’s fixtures to our site, edit club details and edit club officials’ details.
How much does a Permit cost?
There are two types of permit; Certificates of Exemption and Event Permits.
Certificates of Exemption are paid for prior to the event (when the application is made, whereas an Event Permit is paid for after the event (within 14 days), with an insurance fee and a permit fee charged per competitor.
All the up to date fees for permits can be found in the Resource Centre.
How do I pay for Permits?
There are three ways to pay for permits:
1. Bank Transfer
To pay by bank transfer, login as the club in the members’ area and go to the ‘Fixtures and Permits’ page. Click the ‘Pay’ button to bring up the list of the Club’s outstanding Permits, followed by the [+] icon on the Permit you would like to pay. A popup will show providing details of where to send the payment. Click ‘Confirm’.
Please note it is important the Permit is returned to Motorsport UK as it contains the competitor numbers used to process the Permit fee.
2. Credit/Debit Card
The second option allows you to pay by credit or debit card via the Motorsport UK website. Follow the same procedure to pay by bank transfer, but instead of clicking ‘Pay by bank transfer’, click ‘Pay by Card’. Enter the number of competitors and check whether you have submitted post-event paperwork to the Competitions and Clubs department. Click the “Proceed” button and follow the on-screen instructions to enter your card details.
Motorsport UK accepts the following cards: Visa; Delta; EurocardMastercard; Switch and JCB. Regrettably, we DO NOT ACCEPT Electron; American Express; Diners Club or Solo.
If paying online the Permit does not need to be returned back to Motorsport UK.
Alternatively, you can pay by cheque made payable to ‘Motorsport UK’. Fill in the box at the bottom of the permit with the number of competitors and multiply this by the figure to the right of “competitors @”. Add any other charges such as Stewards fees or late fees and enter the total in the adjacent space. Return the permit, along with a cheque for the total amount and all post-event paperwork to:
PLEASE DO NOT REMOVE THE TOP HALF OF THE PERMIT.
Can I change some details on a permit that has already been issued?
Any changes to permits after they have been issued (venue, date, etc.) must be notified in writing (e-mail is acceptable) to the Competitions and Clubs Department with revised Supplementary Regulations if necessary.
My event has been cancelled. What should I do?
It is vital that Motorsport UK are notified of the cancellation of any event as soon as possible, particularly where a Motorsport UK steward is assigned. This can be done by either logging in as the Club and cancelling the Permit on the system, or by emailing Competitions and Clubs.
If you have been advised that a Motorsport UK Steward has been appointed, please also notify them directly.